Privacy Policy
Last updated: 18/02/2026
At Rochelle Swift Photography, we respect your privacy and are committed to protecting your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
This Privacy Policy explains how we collect, use, store, and disclose personal information and outlines your rights under Australian law.
1. Personal Information We Collect
When you engage with Rochelle Swift Photography, we may collect personal information including (but not limited to):
• Your name, email address, phone number, and postal address
• Details provided through enquiry forms, booking forms, questionnaires, nomination forms, or email communication
• Session information such as service type, dates, locations, preferences, styling notes, and participant details
• Image data created during photography sessions
• Marketing consent preferences where you have opted in
For the Community Recognition Project, we may also collect:
• Nominator name and contact details
• Nominee name and contact details
• Contextual information provided in support of a nomination
In some circumstances, information voluntarily provided may include sensitive information (such as health, hardship, or personal circumstances). Sensitive information is collected only where reasonably necessary and handled with appropriate care.
Payment information is processed securely by a third-party provider (Stripe). Rochelle Swift Photography does not store credit card details.
2. How We Collect Information
Personal information is collected when you:
• Enquire or book a session
• Complete booking forms, questionnaires, or nomination forms
• Communicate with us by email or message
• Access online galleries or place print orders
• Subscribe to marketing communications
We use Studio Ninja to manage bookings, contracts, questionnaires, invoices, and client communications.
Where information is provided about another person (for example via a nomination), the person submitting the form is responsible for ensuring they are authorised to share that information.
3. How We Use Your Information
Your personal information is used to:
• Provide and manage photography services and products
• Communicate regarding bookings, scheduling, invoices, galleries, and service updates
• Deliver online galleries, prints, albums, and artwork
• Process payments securely
• Administer the Community Recognition Project
• Improve our systems and client experience
• Send marketing communications where you have opted in
• Meet legal, tax, accounting, and record-keeping obligations
If required information is not provided, we may be unable to deliver services or assess nominations.
4. Image Use, Copyright & Privacy
Rochelle Swift Photography retains copyright in all images created.
Image use for portfolio display, website content, social media, advertising, or promotional purposes is governed by the Photography Services Agreement, Model Release, or other written agreement entered into with you.
Privacy rights relating to personal information are separate from copyright and image-use permissions.
Where promotional consent is granted, it is documented in writing. Where consent is declined, images will not be used for promotional purposes.
Requests relating to image removal or usage are handled in accordance with the relevant agreement and may be subject to contractual, legal, archival, or technical limitations.
Nothing in this Privacy Policy overrides the terms of a signed Photography Services Agreement or Model Release.
5. Third-Party Platforms & Services
To deliver our services efficiently and securely, we use trusted third-party platforms including:
Studio Ninja – client management, contracts, invoices
https://www.studioninja.co/privacy
Pic-Time – online gallery hosting and print fulfilment
https://www.pic-time.com/privacy
Stripe – secure payment processing
https://stripe.com/privacy
Professional print labs and album suppliers
These providers may store data on servers located outside Australia. We take reasonable steps to ensure third parties maintain appropriate privacy protections.
Each provider is responsible for its own privacy practices.
6. Disclosure of Personal Information
We do not sell or rent personal information.
Information is disclosed only where reasonably necessary to:
• Deliver services or products
• Process secure payments
• Comply with legal, regulatory, or court requirements
• Meet accounting or professional obligations
7. Data Security & Retention
We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure.
Measures include secure platforms, password-protected systems, encryption where applicable, and restricted access.
Personal information is retained only for as long as required to:
• Provide services
• Maintain business and archival records
• Comply with legal obligations
Unsuccessful Community Recognition nominations may be securely deleted after the relevant selection period.
8. Cookies & Tracking
Our website, booking system, and gallery platforms may use cookies and analytics tools to improve functionality and understand website traffic.
You may disable cookies through your browser settings, though this may impact functionality.
9. Marketing Communications
We may send occasional updates, offers, or relevant information where you have opted in.
You may unsubscribe at any time via the unsubscribe link or by contacting us directly.
Opting out does not affect essential service communications (such as invoices, confirmations, or gallery notifications).
10. Children’s Privacy
Our services are family-focused.
Children’s personal information and photographic images are collected and used only with the consent of a parent or legal guardian.
11. Access, Correction & Deletion
Under Australian law, you may request access to, correction of, or updates to your personal information.
You may request deletion of personal information, subject to legal, contractual, archival, or record-keeping obligations.
Requests relating to image usage are governed by the applicable Photography Services Agreement or Model Release.
12. Complaints
If you believe your privacy rights have been breached, you may contact us in writing at:
rochelle.swift@outlook.com.au
We will investigate and respond within 30 days.
If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
www.oaic.gov.au
13. Third-Party Websites
Our website, booking system, or galleries may contain links to third-party websites. We are not responsible for their privacy practices.
14. Changes to This Policy
This Privacy Policy may be updated from time to time. The current version will always be published on our website with the updated date.
At Rochelle Swift Photography, we respect your privacy and are committed to protecting your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
This Privacy Policy explains how we collect, use, store, and disclose personal information and outlines your rights under Australian law.
1. Personal Information We Collect
When you engage with Rochelle Swift Photography, we may collect personal information including (but not limited to):
• Your name, email address, phone number, and postal address
• Details provided through enquiry forms, booking forms, questionnaires, nomination forms, or email communication
• Session information such as service type, dates, locations, preferences, styling notes, and participant details
• Image data created during photography sessions
• Marketing consent preferences where you have opted in
For the Community Recognition Project, we may also collect:
• Nominator name and contact details
• Nominee name and contact details
• Contextual information provided in support of a nomination
In some circumstances, information voluntarily provided may include sensitive information (such as health, hardship, or personal circumstances). Sensitive information is collected only where reasonably necessary and handled with appropriate care.
Payment information is processed securely by a third-party provider (Stripe). Rochelle Swift Photography does not store credit card details.
2. How We Collect Information
Personal information is collected when you:
• Enquire or book a session
• Complete booking forms, questionnaires, or nomination forms
• Communicate with us by email or message
• Access online galleries or place print orders
• Subscribe to marketing communications
We use Studio Ninja to manage bookings, contracts, questionnaires, invoices, and client communications.
Where information is provided about another person (for example via a nomination), the person submitting the form is responsible for ensuring they are authorised to share that information.
3. How We Use Your Information
Your personal information is used to:
• Provide and manage photography services and products
• Communicate regarding bookings, scheduling, invoices, galleries, and service updates
• Deliver online galleries, prints, albums, and artwork
• Process payments securely
• Administer the Community Recognition Project
• Improve our systems and client experience
• Send marketing communications where you have opted in
• Meet legal, tax, accounting, and record-keeping obligations
If required information is not provided, we may be unable to deliver services or assess nominations.
4. Image Use, Copyright & Privacy
Rochelle Swift Photography retains copyright in all images created.
Image use for portfolio display, website content, social media, advertising, or promotional purposes is governed by the Photography Services Agreement, Model Release, or other written agreement entered into with you.
Privacy rights relating to personal information are separate from copyright and image-use permissions.
Where promotional consent is granted, it is documented in writing. Where consent is declined, images will not be used for promotional purposes.
Requests relating to image removal or usage are handled in accordance with the relevant agreement and may be subject to contractual, legal, archival, or technical limitations.
Nothing in this Privacy Policy overrides the terms of a signed Photography Services Agreement or Model Release.
5. Third-Party Platforms & Services
To deliver our services efficiently and securely, we use trusted third-party platforms including:
Studio Ninja – client management, contracts, invoices
https://www.studioninja.co/privacy
Pic-Time – online gallery hosting and print fulfilment
https://www.pic-time.com/privacy
Stripe – secure payment processing
https://stripe.com/privacy
Professional print labs and album suppliers
These providers may store data on servers located outside Australia. We take reasonable steps to ensure third parties maintain appropriate privacy protections.
Each provider is responsible for its own privacy practices.
6. Disclosure of Personal Information
We do not sell or rent personal information.
Information is disclosed only where reasonably necessary to:
• Deliver services or products
• Process secure payments
• Comply with legal, regulatory, or court requirements
• Meet accounting or professional obligations
7. Data Security & Retention
We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure.
Measures include secure platforms, password-protected systems, encryption where applicable, and restricted access.
Personal information is retained only for as long as required to:
• Provide services
• Maintain business and archival records
• Comply with legal obligations
Unsuccessful Community Recognition nominations may be securely deleted after the relevant selection period.
8. Cookies & Tracking
Our website, booking system, and gallery platforms may use cookies and analytics tools to improve functionality and understand website traffic.
You may disable cookies through your browser settings, though this may impact functionality.
9. Marketing Communications
We may send occasional updates, offers, or relevant information where you have opted in.
You may unsubscribe at any time via the unsubscribe link or by contacting us directly.
Opting out does not affect essential service communications (such as invoices, confirmations, or gallery notifications).
10. Children’s Privacy
Our services are family-focused.
Children’s personal information and photographic images are collected and used only with the consent of a parent or legal guardian.
11. Access, Correction & Deletion
Under Australian law, you may request access to, correction of, or updates to your personal information.
You may request deletion of personal information, subject to legal, contractual, archival, or record-keeping obligations.
Requests relating to image usage are governed by the applicable Photography Services Agreement or Model Release.
12. Complaints
If you believe your privacy rights have been breached, you may contact us in writing at:
rochelle.swift@outlook.com.au
We will investigate and respond within 30 days.
If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
www.oaic.gov.au
13. Third-Party Websites
Our website, booking system, or galleries may contain links to third-party websites. We are not responsible for their privacy practices.
14. Changes to This Policy
This Privacy Policy may be updated from time to time. The current version will always be published on our website with the updated date.
